Optimize your processes to handle even the most complex caseload and experience total freedom by Shamrock Solutions.

Mailroom

Mailroom Automation Solutions

Shamrock Solutions’ Smart Capture® mailroom automation software helps businesses
automatically classify, separate, sort and extract data from paper, fax and electronic documents.
Shamrock Solutions makes business critical information available to business processes and
customers faster and more accurately.

The Challenge

Mailrooms have the potential to be plagued with a multitude of problems. Mailroom Clerks often
have time consuming tasks such as opening, recording and labeling all incoming documents. They
often must identify, sort, photocopy and deliver mail to several departments, sometimes in different
cities or even countries, which is yet another process. What happens if an invoice or payment falls
through the cracks and vanishes? Or even worse, a critical time-sensitive document? The best
business decisions depend on thorough and timely information. When important mail is waiting to
be processed, it slows down the entire company. From new orders, approvals, contracts and other
important documents, decision-makers can’t afford to wait for information.

 

The Solution

Smart Capture automated mailroom technology precisely and quickly identifies and sorts
documents based on its content through its patented machine learning technology. The platform
distinguishes between invoices, orders, payments, contracts and any other forms of mail without
inserting patch code pages or separator sheets. Your manual mail document/distribution process
can be transformed into an accurate, well-structured and productive method. Shamrock Solutions’ automation software delivers verifiable results to provide complete visibility into incoming documents and information through our Smart Capture user-friendly interface, enabling companies to track, review and modify their data. By automatically classifying, separating, sorting and extracting data from incoming documents in paper and electronic formats, our Smart Capture solutions can identify the information you need without manual data entry, without time consuming document sorting.

 

Benefits

Large organizations that have numerous remote locations, either domestically or across the globe,
will have no issue processing their incoming mail documents. That’s because Shamrock Solutions’
Smart Capture® automated mailroom technology is 100% web-based, either on premise or in the
cloud. The flexibility to access information via any workstation around the globe without installing
or updating software at each station is a critical benefit. A digital mailroom represents a giant
advance in productivity for an organization. The power of the Smart Capture Mailroom Automation
workflow lies in its streamlined functionality and incredible ease-of-use. Here are some more key
benefits:

 

  • Centralized mail system for greater visibility, accessibility and data quality
  • Accurately classify, separate and extract data from documents automatically
  • Reduction of mailroom costs
  • Machine learning algorithms teach system with only 1 – 2 document samples
  • Simple integration into ERP and compatibility with other line of business systems
  • Fast and easy implementations
  • Improved employee productivity and job satisfaction
  • Decrease internal inquiries with faster mail processing
  • Recognize ROI in months

 

To learn more about elegant technology automation for Mailrooms by Shamrock Solutions, download our white paper or send us a note via our contact us page.

Our team creates automated digital processes that go beyond the status quo to redefine what’s possible for the workability of your business.